Where To Find A Top Quality Notary Journal

The chances are that you may already know this, but just to complete the picture, we thought we would go over this anyway.

If you are a notary public, then in performing your acts, you need to record these acts – and you would do that in a notary journal.  The types of data you need to record are pretty standard, and can each journal entry you keep should cover the items below:

• Document signer’s name, address, signature, and often thumbprint;
• Witness’ name, address, signature, and often thumbprint  
• Type of notarial act undertaken;
• Date and time the notarial act;
• Type of document;
• Identification provided as proof of identity – with the details being recorded in the record entry;
• Plus any other relevant information related to the notarial act.

What Should I Do As A Notary?

When you carry out your duties as a notary you need to make a new and unique journal entry for each notarial act performed.  This entry should be easily identifiable (a unique number is easiest) and it’s important that the entry is completed before you notarize the document. If you are recording more than one document in your notary journal for a person, then you need to have a separate journal entry for each document notarized.  Clarity and traceability are key here.

Why Keep A Notary Journal?

Having these details recorded in a notary journal is not required by law, but it can protect both the notary and document signer from any suggestions of wrongdoing – and don’t forget that as a notary it also helps in the prevention of any wrongdoing by you, or accusations of wrongdoing by you.

Each notary journal entry has the presumption of truth and it constitutes the notary’s personal knowledge of the notarization performed – with a witness.

In a number of cases, a notary journal has become valuable evidence that can both protect the rights of property owners and help notaries defend themselves against false accusations where a notarized document has become lost, changed/amended, or if the detail of the transaction is challenged at some point.

A notarization is effective, valid, and binding on the notary as long as the document on which it appears remains effective and valid. Therefore, if a notary keeps a journal, it becomes a permanent detailed record of all the notarizations performed.

If a notary decides to use a journal, the notary should use one that is permanently bound with pre-numbered empty spaces, such as our notary journals.

US State-Themed Notary Journals

A neat way of recording your notary acts is in a professional notary journal, designed with your state in mind.  That’s where our range of notary journals comes in.

We have a complete set of notary journals with all each of the 50 US states on the cover (including one for Washington D.C. – the State with no State!

Each notary journal is available in paperback or hardback which also has a glossy cover for durability.  You will want to keep these records for a long time so want the book to stand the test of time.

Our notary journal is used for keeping accurate records of notarial acts and is excellent for keeping details of your notary work. Complete with an easy-to-follow layout, with boxes, checkboxes, and all you need as a busy public notary!

Features:

• 8.5″ x 11″
• 121 Pages
• Blank Templated Pages to write down details for 240 records
• Sequentially numbered entries (#1 – #240)
• Two records per page

Each record has space to record:

• Signer details (Name, Address, Phone Number, and Email)
• Witness details (Name, Address, Phone Number, and Email)
• Signer Signature
• Signer Thumb Print
• Witness Signature
• Witness Thumb Print
• Service Performed option checkboxes
• Type of Identification with space to record its ID Number, Issue Date, Issuer, and Expiration Date
• Fee Charged
• Document Date and Type
• Date and Time Notarized
• Comments

Check out the complete range of Notary Journals, with one for every US state.